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Admissions Guide

 How to Apply and Admissions Policy

 

How to Apply

  1. November 1 – Colleges may begin sending offers of admission. Apply online at by February 1 for equal consideration. Follow the prompts to complete the process. There is a non-refundable fee to apply, payable to . If you need help completing your application, call us at 705-759-2554 ext. 2222.
  2. Watch for communication from ¶¡ÏãÔ°AV. Once your application is processed, you will receive an official letter via email, as well as a letter in the mail to let you know if you are accepted into your program of choice or if there is anything missing.
  3. Once we have accepted you into your program, go back online to to confirm your offer.
  4. Pay your fees by the deadline(s) to secure your spot. We will let you know what else you need along the way.

Admissions

A. MINIMUM REQUIREMENTS

  1. Minimum requirements for admission to any postsecondary program is an Ontario Secondary School Diploma (OSSD) or its equivalent, such as a General Educational Development (GED) certificate, or an Academic and Career Entrance (ACE) Ontario College certificate. Minimum requirements may include additional course, grade, or GPA requirements as well.
  2. Minimum requirements for admission to an Ontario College Graduate Certificate program is an Ontario College Diploma or university degree or its equivalent, and may include additional course, grade, or GPA requirements.
  3. Minimum requirements for admission to any degree program is an OSSD or its equivalent including university level courses (U or M) where indicated, grade, or GPA requirements. iv) Consideration will be given to applicants who have successfully completed college preparatory programs such as, but not limited to, Pre-Health, Pre-Trades, General Arts and Science—One Year, Aviation Techniques, and Academic and Career Entrance (ACE).

The College may publish other recommendations that enhance student success. Applicants should consult individual program information available on the website.

B. OSSD EQUIVALENT

Recognized equivalents to the Ontario Secondary School Diploma are listed below and are accepted on the understanding that the applicant meets all requirements in particular subjects and/or subject averages.

  • All provinces and territories, other than Quebec – Grade 12
  • Quebec - High School Leaving Certificate (Secondary V)

Other academic qualifications may be evaluated as equivalent, as deemed appropriate by the Registrar’s Office and other stakeholders.

C. MATURE APPLICANTS

An individual who does not have an OSSD or equivalent but has reached the age of 19 may be admitted as a mature applicant to Certificate, Diploma, and Advanced Diploma programs. Mature applicants may be referred to Student Services for admission testing and must meet any program-specific course admission requirements.

An individual who does not have an OSSD or equivalent but has reached the age of 19 or 21 depending on the program, may be admitted as a mature applicant to a Degree program. Additional program-specific conditions may apply. Mature applicants will be required to successfully complete the program required courses for admission.

D. GENERAL EDUCATION DEVELOPMENT IN ONTARIO (GED) Applicants successfully completing GED requirements will be assessed for admission as equivalent to secondary school graduates. Additional program specific admission requirements must still be completed.

E. OTHER APPLICATIONS Applicants who have completed studies utilizing independent curriculum (i.e. home-schooled) may be admitted through a process similar to that of the mature applicant. The applicant will be asked to submit documentation such as grades/outcomes, and may be asked for curriculum outlines, course descriptions, learning outcomes, etc. The applicant may also be referred to Student Services for admission testing.

F. APPLICANTS WITH INTERNATIONAL CREDENTIALS Completion of secondary school along with program-specific admission requirements is necessary; equivalencies will be determined by the Registrar’s Office. Applicants with International credentials in languages other than English must be submitted with a certified true translation, along with the official academic record in the language of instruction.

G. APPLICANTS WITH FIRST LANGUAGE OTHER THAN ENGLISH ¶¡ÏãÔ°AV instructs its courses in English, and as such, an applicant must demonstrate English proficiency to meet the demands of our programs. To demonstrate English proficiency, applicants must have studied in an English-speaking secondary or postsecondary institution for a minimum duration and country location as listed on the ¶¡ÏãÔ°AV website.

Applicants, for whom English is not a first language and have not met the posted English proficiency study requirements, must provide proof of English language proficiency. Acceptable tests of English language proficiency including minimum test scores are found on the ¶¡ÏãÔ°AV website.

H. CREDIT TRANSFER OR ADVANCED STANDING APPLICANTS

Applicants seeking advanced standing including college-to-college transfers or advance credit transfer will follow the Prior Learning Assessment and Recognition (PLAR) policy, Credit Transfer policy and/or General Education Credit Transfer policy.

I. OVERSUBSCRIBED PROGRAMS - SELECTION PROCEDURES

Priority of Admissions

The established MCU priority for admissions for over-subscribed programs is as follows:

  1. Permanent residents of Ontario
  2. Permanent residents from other Canadian provinces and territories
  3. International applicants

The College procedure for selection in oversubscribed programs is as follows:

If, after all other selection procedures have been applied and there are more qualified applicants than spaces available in a program, selection criteria beyond those of program eligibility may be used.

Complete applications received by the posted deadline will be considered equally, based on the published admission requirements and residency priority. Applications are considered complete when proof of all admission requirements are received by the Registrar’s Office. Program-specific ranking is based on the average of the final grades in the required courses. Where the final grade required for admission is not complete, the pre-requisite grade 11 final grade will be used for ranking.

Waiting lists are established for oversubscribed programs and maintained up to the end of the registration period. Applicants will be, on their request, informed of their relative positions on the wait list. Movement takes place as vacancies arise.

For oversubscribed programs, 10 percent of seats available are held for students currently enrolled and successfully completing an internal preparatory Ontario College Certificate with an overall GPA of 2.5 or greater as well as any other admission requirements for their program of choice. Some programs have higher preparatory program requirements as listed on program webpages.

Applicants from Access Programs (ACE) For oversubscribed programs, students must have a grade point average of 2.5 or greater in the ACE program along with program-specific admission requirements.

Designated Seats For some health programs (Bachelor of Science in Nursing, Practical Nursing, Occupational Therapy Assistant/Physiotherapist Assistant, Pre-Health), five percent of seats, in addition to any selected through the admission ranking process, will be held for applicants who self-identify as Indigenous (First Nation, Métis or Inuit).

J. COLLABORATIVE PROGRAM Collaborative program refers to a program where the College and another postsecondary institution agree to jointly deliver a program. Admission requirements for collaborative programs will be determined on a program-by-program basis with the postsecondary institutions involved.

K. POLICE RECORD CHECK & VULNERABLE SECTOR CHECK Applicants applying for enrolment in programs that involve placement, practicum or outreach activities may require a Police Record Check and/or Vulnerable Sector Check as part of the placement requirements. The applicant should review specific program requirements.

L. ADMISSION REVIEW PROCESS Applicants that are refused admission to the College can request the reason(s) for which they were refused admission to their program of choice. Applicants who are not satisfied with the reason(s) for the refusal can request a review of their application.

ADMISSION REVIEW PROCEDURE

  1. These requests will be made, in writing, to the Registrar’s Office within 10 business days of the date of the communicated refusal decision. The submission should include the nature of the request and any supporting information/documentation to be considered in a review of the decision.
  2. The Registrar or designate will convene a meeting of the Admissions Review Committee, consisting of the Registrar, a Financial Services Administrator, Dean/Chair of the program in question, and where applicable, the Program Coordinator.

A final decision on behalf of the committee will be communicated to the applicant within 10 business days of the receipt of the appeal.

Admission Review Procedure

  • These requests will be made, in writing, to the Registrar’s Office within 10 business days of the date of the refusal letter. The submission will include the nature of the request as well as any supporting information or documentation to be considered in a review of the decision.
  • The Registrar or designate will convene a meeting of the Admissions Review Committee, consisting of the Registrar, a Finance and Administration Representative, the Chair of the program in question, and where applicable, the Program Coordinator.

A final decision on behalf of the Committee will be communicated to the applicant within 10 business days of the receipt of the appeal.

Important Dates

  1. Students can apply as early as October of each year at .
    1. All applications received up to February 1 are treated equally.
    2. All applications received on or after February 2 are treated on a first-come, first-served basis.
    3. All offers are subject to the final achievement of an Ontario Secondary School Diploma or its equivalent, and successful completion of specific program admission requirements.
  2. An application fee as designated in the application guidelines must be received by in order for the application to be processed and sent to the College.
  3. It is the responsibility of the student to ensure that their official midterm grades and final Grade 12 grades are forwarded to the Ontario College Application Service directly from their school. A decision regarding acceptance cannot be made if grades are not submitted.
  4. ¶¡ÏãÔ°AV Registrar’s Office staff, recruiters, and counsellors are available to assist prospective students.
  5. You must accept your offer of admission at .
  6. May 2 is the earliest date any college can withdraw an offer of admission.
  7. Payment or deferral of tuition fees must be made by the fee payment date, as established on the Key Dates Calendar, in order to reserve a seat.

Frequently Asked Questions

How can I contact ontariocolleges.ca?
You may reach the Customer Contact Centre by phone: 1-519-763-4725 or 1-888-892-2228 (toll-free within Canada); or by email: ask-us@ontariocolleges.ca. If you need to contact by mail, the address is below:

ontariocolleges.ca
60 Corporate Court
Guelph, ON N1G 5J3
 

How can I submit my transcripts?
Transcripts may be requested as part of the application process on . Many institutions are able to submit transcripts electronically through the transcript request service in the application system. Or, if you are currently in high school in Ontario, let your Guidance Office know that you are applying to college and they will send your transcripts to for you. If you are currently in high school in another Canadian province, your school will need to send one official transcript to or to the ¶¡ÏãÔ°AV Registrar’s Office.

If you are unable to request your transcript through the application site, please contact your high school/postsecondary institution to have them submit your transcript. If your high school is closed, contact the Board of Education to place your request. If the school is unable to upload your transcript to the application site, they may email your transcript to registrar@saultcollege.ca; fax to 705-759-1319, ATTN: Registrar's Office; or mail to ¶¡ÏãÔ°AV, ATTN: Registrar’s Office, 443 Northern Avenue, Sault Ste. Marie, ON  P6B 4J3.

If you are applying as a mature student, you will still need to arrange with your last high school to have one official transcript sent to or to the Registrar’s Office.

If you are sending documents from any educational institution outside of Canada, an original or certified copy of the documents needs to be sent directly to ¶¡ÏãÔ°AV or to one of the following agencies to have an evaluation of your credentials completed:

World Education Services

Phone: 1-416-972-0070
Toll-free: 1-800-361-6106

International Credential Assessment Service of Canada
ICAS of Canada
Ontario AgriCentre
100 Stone Road West, Suite 102
Guelph, ON N1G 5L3

Phone: 1-519-763-7282
Toll-free in Canada: 1-800-321-6021
Fax: 1-519-763-6964
Email: info@icascanada.ca